Privacy Policy 77 Rows
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Last updated: 12-9-25
Introduction
77 Rows CIC ("we," "us," or "our") is committed to protecting the privacy and security of personal information provided by challengers, visitors, and supporters of our rowing challenges. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
Legal Disclaimer: This privacy policy provides general information about our data practices. If you have specific legal concerns about privacy, we recommend consulting with a qualified legal professional.
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Definitions
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"77 Rows Community" means all individuals and organizations associated with 77 Rows CIC, including challengers, club contacts, sponsors, supporters, volunteers, and partner organizations.
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"Challenger" means any individual who has registered for and is participating in a 77 Rows Challenge, regardless of their chosen challenge type, duration, or completion status.
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Who We Are
Data Controller:
77 Rows CIC
Registration Number: 16664687
Address: Mermaids, St Mawes, Cornwall TR2 5AA
Email: adam@77rows.org.uk
Phone: 07785 333 663
Information We Collect
1. Challenge Registration Data
When you register for a 77 Rows challenge, we collect:
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Name and contact information (email, phone, address)
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Date of birth (to verify age eligibility)
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Club affiliation and rowing experience
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Challenge preferences and charity selection
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Emergency contact information
2. Session Logging Data
Through our challenge forms, we collect:
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Session dates, times, and durations
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Activity type (on-water or rowing machine)
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Location and club information
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Boat type and crew details (for water sessions)
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Equipment type and safety compliance (for machine sessions)
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Progress tracking and completion status
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Optional comments and fundraising links
3. Communication Data
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Email correspondence and support inquiries
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Newsletter subscription preferences
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Feedback and testimonials (with consent)
4. Website Data
Our website may collect:
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IP addresses and browser information
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Cookies for website functionality
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Page views and navigation patterns
5. Promotional and Marketing Data
With your consent:
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Photos and videos from events
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Success stories and achievements
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Testimonials and feedback
6. Commercial Transaction Data
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Order information and purchase history
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Shipping addresses and contact details for fulfillment
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Payment processing data (handled by secure payment providers)
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Customer service communications regarding orders
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7. Accessibility Support Data With your explicit consent, we may collect:
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Information about disabilities or accessibility requirements
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Accommodation needs for challenge participation
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Assistive technology requirements for website use
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Medical clearance documentation where relevant to safety
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Communication preferences for accessible formats
This data is collected only when you request accessibility support and is used solely to provide appropriate accommodations and ensure safe, inclusive participation in challenges.
How We Use Your Information
1. Challenge Administration
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Processing registrations and managing participation
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Tracking progress and verifying completion
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Providing support and answering queries
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Issuing certificates and recognition
2. Safety and Verification
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Ensuring compliance with safety requirements
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Verifying session logs through club records
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Maintaining emergency contact accessibility
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Investigating safety concerns or incidents
3. Communication
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Sending challenge updates and safety reminders
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Providing newsletters and community information
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Responding to support requests
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Sharing relevant rowing community news
4. Impact Reporting
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Creating anonymized statistics on challenger participation
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Measuring charitable fundraising impact
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Demonstrating community benefits
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Supporting future funding applications
5. Legal Compliance
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Meeting regulatory requirements for Community Interest Companies
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Responding to legal requests where required
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Protecting against fraud or misuse
Legal Basis for Processing
We process your personal data under the following legal bases:
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Consent: Where you have given clear consent for specific processing
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Contract: To fulfill our obligations in providing challenge services
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Legitimate Interests: For administration, safety, and impact measurement
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Legal Obligation: To comply with CIC reporting requirements
Data Sharing and Third Parties
We DO NOT Share Personal Data With:
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Commercial marketing companies
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Data brokers or aggregators
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Unauthorized third parties
Limited Sharing Occurs Only For:
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Club Verification: Confirming session participation with your rowing club
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Service Providers: Secure hosting and technical support services
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Legal Requirements: Where required by law or regulatory authorities
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Anonymized Research: Academic or policy research using non-identifiable data
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Fulfillment Partners: Order and shipping information for merchandise delivery
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Payment Processors: Secure processing of transactions (no storage of payment details by 77 Rows CIC)
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Accessibility Coordinators: Sharing accommodation requirements with clubs or venues to facilitate inclusive participation (only with your explicit consent)
Your Charity Fundraising
We do not handle charitable donations directly. All fundraising data goes directly to your chosen charity through platforms like JustGiving.
Data Security
We implement appropriate technical and organizational measures to protect your personal data:
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Secure data transmission (SSL encryption)
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Access controls and user authentication
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Regular security updates and monitoring
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Staff training on data protection
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Incident response procedures
Your Rights Under GDPR
You have the following rights regarding your personal data:
1. Right of Access
Request copies of your personal data and information about how we process it.
2. Right to Rectification
Request correction of inaccurate or incomplete personal data.
3. Right to Erasure ("Right to be Forgotten")
Request deletion of your personal data in certain circumstances.
4. Right to Restrict Processing
Request limitation of how we process your data.
5. Right to Data Portability
Request transfer of your data to another service provider.
6. Right to Object
Object to processing based on legitimate interests or for direct marketing.
7. Right to Withdraw Consent
Withdraw consent for any consent-based processing at any time.
Data Retention
We retain personal data only as long as necessary for the purposes outlined in this policy:
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Active challenge data: Until challenge completion plus 1 year
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Historical challenger records: 7 years for CIC reporting requirements
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Marketing communications: Until you unsubscribe
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Safety incident records: 7 years for legal protection
Cookies and Website Tracking
Our website uses essential cookies for basic functionality. We do not use tracking cookies for advertising purposes. You can disable cookies through your browser settings, though this may affect website functionality.
International Data Transfers
We primarily store and process data within the United Kingdom. Any international transfers will be protected by appropriate safeguards under GDPR requirements.
Children's Privacy
Challengers must be 16 years or older. We do not knowingly collect data from children under 16 without appropriate parental or guardian consent and additional protections.
Changes to This Privacy Policy
We may update this privacy policy periodically to reflect changes in our practices or legal requirements. Significant changes will be communicated via email to registered challengers.
Contact Us
For privacy-related questions, requests, or concerns:
Data Protection Contact:
Adam Purser
77 Rows CIC
Email: adam@77rows.org.uk
Phone: 07785 333 663
Address: Mermaids, St Mawes, Cornwall TR2 5AA
Response Time: We aim to respond to all data protection requests within 30 days as required by GDPR.
Complaints
If you believe your data protection rights have been violated, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO):
ICO Contact:
Website: ico.org.uk
Phone: 0303 123 1113
Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
77 Rows CIC Registration Number: 16664687
Community Interest Company committed to transparency and accountability in all our data practices.
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All Policy Documents
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